Excellent External Instructors Management through e-FASI Integrated System

Abstract

Coming from different academic and social backgrounds with wide range of knowledge in their specialized area, external instructors are vital to ensure the smooth running of Pusat Kokurikulum, Universiti Malaysia Kelantan (UMK). However, managing instructors who are not attached to the university has always been a great challenge to Pusat Kokurikulum. From information dissemination to getting teaching payment, the center has to ensure that no instructors are left behind. Based on UMK policy, external instructors are not granted the access to the official university LMS system and this makes it very tedious to reach out to all 65 over external instructors especially within limited time, in addition to 30 UMK instructors appointed by Pusat Kokurikulum. The external instructors too are having the same difficulties to connect to the center and UMK students. All these issues have driven the center to innovate a new system called e-FASI. e-FASI is a UMK LMS integrated system that is built to ease many processes for all instructors and also the administrative staff of Pusat Kokurikulum. With its user-friendly interface, e-FASI’s main features are to allow easy access to the personal profile of each instructor, application to teach, course structure and information, attendance, claim for payment and most importantly preparation and submission of the paperwork for student’s final project. This e-FASI system carries high commercial value especially because the system is integrated with the official LMS, fluid and can be replicated by any faculties or organizations in need of external staff management.